Medication Settings

In this article, we’ll guide you through setting up and managing medication settings and permissions; either at a global level or customized for each facility

Medication settings and access permissions can only be configured by a Super Admin user.

To configure global medication settings, click the settings icon in the top-right corner of your screen, then scroll down and select System Settings from the menu on the left.

 

On the System Settings screen, will display a list of medication setting sections, including:

• Medication
• Internal Pharmacy
• Medication Administration

Each section also contains its own set of subsections for more detailed configuration.

If any of these three main sections are set to off (the toggle appears white), all subsections within that section will be disabled. Each facility will then need to configure its own settings to override this.
 

 

For most settings, you can assign access based on a user role (e.g., Nurse or Doctor). Alternatively, you can grant access to specific users directly without assigning a role, ensuring those users have the necessary permissions. Additionally, you can choose to exclude a specific user.

To assign permission to a user role, click on the Set Roles button on the setting you are working on, and mark the check boxes for the roles that may have access.

For Example, if you would like the carer or therapist to be able to view a patient's medication, select the GeneralClinical user role.

Once your selection is complete, click Set.
And then click Save on the bottom right of the system setting screen for the changes to be applied
 

To assign a specific user, click the Set Users button.
In the pop-up window that appears, ensure the toggle is set to Editing Whitelist (the toggle appears white).
Select the user’s name from the dropdown list, then click Add to include them.

Once you’ve finished your selection, click Save. 
And then click Save on the bottom right of the system setting screen for the changes to be applied
 

To exclude a specific user, click the Set Users button.
In the pop-up window that appears, ensure the toggle is set to Editing Blacklist (the toggle appears blue).
Select the user’s name from the dropdown list, then click Add to include them.

Once you’ve finished your selection, click Save. 
And then click Save on the bottom right of the system setting screen for the changes to be applied
 

 

Medication: When this setting is switched off (the toggle appears white), the entire medication feature is disabled globally for all facilities. 

Within the Medication section, there are two permissions: View Scripts and Create Scripts.

View Scripts allows users to:

• Access the All Scripts screen from the main menu
• View the Medication Script tab within a patient record
• See Medication Rounds on the Facility Rounds page
   

Create Scripts allows users to create a medication order for a patient.

Internal Pharmacy refers to dispensing medication from an in-house pharmacy within the facility.

Within the Internal Pharmacy section, the available permissions include Process Pharmacy Scripts, Collections, Pharmacy Bypass Workflow Options and Enable QR Collection

Process Pharmacy Scripts allows the user to process and prepare new medication orders for collection.

Collections allows the user to collect medication, making it available for administration.

Pharmacy Bypass Workflow refers to the configuration of ward stock—medication that is not processed through the pharmacy.

To change these settings, click the Set Options button.

In the window that opens, you can change the label from Wardstock to a term that is more suitable for your facility.

You can also create a rule so that all drugs within a specific schedule are automatically classified as wardstock. 
To do this, switch the Use Drug Schedule List Filter toggle on (the toggle appears blue). Then, in the field below, specify which drug schedules the rule should apply to.

Once you’ve finished your selection, click Save. 
And then click Save on the bottom right of the system setting screen for the changes to be applied
 

 

Additionally, you can create a rule to automatically classify specific drugs as wardstock. To do this, switch the Use Drug Name/Nappi Filter toggle on (the toggle appears blue), and ensure the Viewing Whitelist toggle is on (the toggle appears white). Then, in the field below, enter the drug name the rule should apply to, select it from the list, and click Add on the right.

Alternatively, if you want to exclude a drug from being classified as wardstock, set the Viewing Whitelist toggle to off (the toggle will appear blue), which changes it to a Viewing Blacklist. Then, enter the drug name in the field below, select it, and click Add.

Once you’ve finished your selection, click Save. 
And then click Save on the bottom right of the system setting screen for the changes to be applied
 

 

Enable QR Collection allows for the ability the user to scan their QR code or the medication batch’s QR code when collecting scripts, 
 

Medication Administration refers to administering scheduled medication doses to a patient, as well as processing ward stock scripts.

Within the Medication Administration section, the available permissions include Medication Rounds, Process Wardstock Script, Administer Doses and Administration Options

Medication Rounds allows the user to:

• Access the Medication Rounds page from the Facility Rounds screen
• View the Dispensary screen within a patient record under the Medication Script tab

Process Wardstock Scripts allows the user to process medication that has been issued as a new ward stock script (or the custom label defined under the Pharmacy Bypass Workflow setting).

Administer Doses allows the user to administer scheduled doses of prescribed medication to a patient and mark them as Given or with any other applicable status.
 

Administration Options is only applicable when Internal Pharmacy has been deactivated. It is similar to the Pharmacy Bypass Workflow Options setting, allowing you to configure ward stock rules as well as any other stock processing workflows that may be needed when there is no internal pharmacy.





The stock source workflow follows a first-match rule: the first rule that matches the drug schedule in the script is applied. If no schedule rules match, the first source without any schedule rules is used as the fallback. This selection can be adjusted when processing the script.




When configuring settings at a facility level, navigate to Facility Settings from the menu on the far left of the screen.
Select the facility you want to configure from the dropdown at the top-left of the screen.

To override global settings, ensure the world icon is switched on (blue). If the icon is off (grey), the global settings will apply instead.
 

We appreciate you taking the time to read this article. For any additional questions or queries, kindly reach out to Healthware Support.